We try to have approximately 5 meetings per year, so once every 2-3 months, to discuss our goals and to present materials which have been prepared for the project. To read the minutes from previous meetings, choose one of the following:
The UCES project pays the transportation, room, and meals for all active members who attend a meeting.
An announcement of the time and location of a meeting will be given roughly one month in advance. If you plan to attend you should make your own plane reservations, and then RSVP to Lucille Kilmer (firstname.lastname@example.org) so we can put together a room list for the hotel, i.e., we will make your hotel reservation for you. After the meeting all relevant receipts can be submitted to UCES for reimbursement.
VERY IMPORTANT: In order to expedite both the arrangements for attending a meeting, as well as your reimbursement afterwards, it is very important that you supply Lucy with as much "contact information" as possible once you have decided to become involved. A proper database on you should include the following:
Name SS# Address Daytime Phone and/or FAX E-mail address
In addition, if you are willing it is a good idea to provide a credit card # so that your hotel room for the meeting can be guaranteed. The alternative is for you to contact the hotel at every meeting and hold the room yourself. Shortly before each meeting a roster of attendees will be sent out, along with the phone # for the hotel so that rooms can be properly reserved.
Even if you cannot attend the meeting we would appreciate an RSVP so we have some idea of how many people to count on.